WhatsApp Automation Workflows
377 ready-made WhatsApp workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Customer messaging, notifications, and chatbot flows over WhatsApp.
Seamlessly Forward WhatsApp Messages to Chatwoot with Media Support
Automate the forwarding of WhatsApp messages, including media, to Chatwoot using the Evolution API. This workflow centralizes customer interactions, ensuring support teams have a unified view of conversations.
n8n$24.99Automate Daily Crypto Market Alerts via WhatsApp and Email
This workflow automates the creation and delivery of a daily crypto market report, highlighting the top gainers and losers among the top 100 cryptocurrencies. It fetches real-time data from CoinGecko, processes it to identify significant price changes, and sends formatted alerts through WhatsApp and email.
n8n$9.99Automate WhatsApp Proposal Generation from Voice and Text Messages
This workflow transcribes WhatsApp voice or text messages, extracts key information, and generates personalized business proposals using AI. It matches client needs with service packs from Airtable and delivers the final proposal via WhatsApp or email.
n8n$14.99Automate Restaurant Reservations via WhatsApp with AI and Google Sheets
Efficiently manage restaurant reservations by automating the process through WhatsApp using AI for message parsing and Google Sheets for data storage.
n8n$14.99Deploy an AI-Powered WhatsApp Chatbot with OpenAI and Qdrant
This n8n workflow sets up an AI-powered chatbot for WhatsApp using OpenAI and Qdrant to enhance customer interactions with retrieval-augmented generation capabilities.
n8n$14.99Automate WhatsApp Q&A and Booking with AI and Google Sheets
This workflow transforms WhatsApp chats into instant answers and real-time bookings using AI. It integrates Gemini embeddings and Pinecone for knowledge retrieval, logging reservations directly into Google Sheets.
n8n$14.99Streamline Salon Appointments with WhatsApp and Google Calendar Integration
Automate your salon's appointment management with a robust WhatsApp-based system that integrates seamlessly with Google Calendar and Airtable for efficient scheduling and database management.
n8n$19.99Automate Medical Symptom Analysis and Doctor Recommendations via WhatsApp
This n8n workflow automates the process of analyzing medical symptoms using AI and provides doctor recommendations via WhatsApp and email, enhancing healthcare accessibility and efficiency.
n8n$9.99Automate WhatsApp Bulk Messaging from Google Sheets
Efficiently send bulk WhatsApp messages using Google Sheets and the WhatsApp Business Cloud API. Ideal for marketing teams and businesses managing high-volume outreach.
n8n$4.99Automate School Fee Reminders with Email and WhatsApp Notifications
Efficiently manage school fee reminders by automatically sending emails and WhatsApp messages with secure payment links to parents, three days before the due date.
n8n$9.99Automate WhatsApp Customer Service with AI and Smart Escalation
Enhance your customer service on WhatsApp using AI-powered message analysis, dynamic knowledge integration, and smart escalation to human agents when necessary.
n8n$19.99Automate Financial Management with AI via Telegram and WhatsApp
Leverage AI to automate financial transactions, generate insights, and communicate via Telegram or WhatsApp for streamlined financial management.
n8n$9.99Automate Lead Management: From Website Form to WhatsApp & Google Sheets
Streamline your lead management by automatically sending website contact form submissions to WhatsApp for instant alerts and logging them in Google Sheets for organized tracking.
n8n$4.99Automate Call Summaries and Multi-Channel Notifications with HubSpot, Slack, and WhatsApp
Streamline the process of summarizing call transcriptions and distributing key insights across your organization via HubSpot, Slack, and WhatsApp.
n8n$9.99AI-Driven WhatsApp Patient Management Agent
The AI-Driven WhatsApp Patient Management Agent is designed to streamline communication between healthcare providers and patients through WhatsApp. This workflow automates the process of receiving patient messages, analyzing their content, and res...
n8n$24.99AI Sales Agent: WhatsApp, FB, IG, OpenAI, Airtable, Supabase Auto-Booking
**This workflow automates multi-channel AI-driven sales engagement for lead qualification, service information delivery, and consultation booking. It integrates WhatsApp, Facebook Messenger, Instagram DM, and an n8n chat interface with a backend CRM (Airtable), a knowledge base (Supabase), and conversational AI (OpenAI), all orchestrated by n8n.** # Tools & Services Used Messaging Platforms: WhatsApp, Facebook Messenger, Instagram DM, n8n Built-in Chat AI Core & Processing: OpenAI (GPT-4 for main agent logic, Whisper for audio transcription) CRM & Data Management: Airtable (for initial WhatsApp lead lookup, lead form submissions, and as the backend for the crmAgent sub-workflow operations) Knowledge Base: Supabase (Vector Store for technical_and_sales_knowledge tool) Chat Memory: PostgreSQL (for the main AI Agents conversation history) Orchestration & Automation: n8n (Self-hosted, utilizing Langchain community nodes) Calendar Service: Integrated via the calendarAgent sub-workflow CRM Service: Integrated via the crmAgent sub-workflow (interacting with Airtable) # Workflow Overview ## This automation performs the following steps: Trigger: A new interaction is initiated through one of the following channels: - A new message is received via the WhatsApp trigger. - A new message is received via the Facebook trigger (Webhook). - A new message is received via the Instagram trigger (Webhook). - A new message is received via the n8n Chat trigger. - Alternatively, a new lead is submitted via the Airtable Form Submitted Webhook. Channel-Specific Ingestion & Pre-processing: ## For WhatsApp: The system attempts to find an existing lead in Airtable using the sender's phone number. Incoming messages are routed by the Handle Message Types switch: - Text messages are passed to the Edit Fields - chat1 node to prepare input for the AI Agent, including any found lead information. - Audio messages are processed: the WhatsApp Business Cloud node gets the media URL, the HTTP Request node downloads the audio, OpenAI transcribes it to text, and Edit Fields - chat2 prepares this transcribed text and lead information for the AI Agent. - Unsupported message types trigger the Reply to User1 node to send a notification that the message type cannot be processed. ## For Facebook Messenger: The system responds to webhook verification (Respond to Webhook - facebook get) and acknowledges new messages (Respond to Webhook - facebook post). The If is not echo - facebook node filters out messages sent by the page. The Sales Agent Demo - typing_on node sends a typing indicator. The Edit Fields - facebook node prepares the message text, sender ID, and Facebook-specific context for the AI Agent. ## For Instagram DM: The system responds to webhook verification (Respond to Webhook - instagram get) and acknowledges new messages (Respond to Webhook - instagram post). The If is not echo - instagram node filters out messages sent by the business account. The Edit Fields - instagram node prepares the message text, sender ID, and Instagram-specific context for the AI Agent. ## For n8n Chat: The Edit Fields - chat node prepares the user's input and session information for the AI Agent. ## Input Aggregation for AI Agent: Processed data from all active messaging channels (WhatsApp text/audio, Facebook, Instagram, n8n Chat) is funneled through the No Operation, do nothing node to the main AI Agent. ## AI Sales Conversation & Tool Utilization: The AI Agent (using OpenAI Chat Model - GPT-4, and Postgres Chat Memory) engages the user according to its system prompt, aiming to qualify them for Paint Protection Film (PPF), Ceramic Coating, or Window Tint. The AI Agent uses the technical_and_sales_knowledge tool (which queries the Demo Supabase vector store via Embeddings OpenAI and OpenAI Chat Model1) to provide service details and answer questions. The AI Agent uses the crmAgent tool (a sub-workflow) to log contact details (Name, Email, service interest) and update opportunity statuses in Airtable. The AI Agent uses the calendarAgent tool (a sub-workflow) to book consultation appointments once preferred dates/times are provided. This occurs after contact details are logged in the CRM. ## Response Delivery: The AI Agent's final textual response is passed to the Switch node. The Switch node routes the response to the appropriate node for delivery on the original channel: - Reply to User for WhatsApp. - Facebook Graph API - Sales Agent Demo for Facebook Messenger. - Instagram Graph API - smb.sales.agent.demo for Instagram DM. - Output - chat for the n8n Chat interface. ## Airtable Form Submission Processing (Separate Branch): When the Airtable Form Submitted webhook receives data, the Airtable node fetches the full record. The Create Contact node creates a new contact in the Airtable Contacts table. The Edit Fields - form node prepares data for a notification. The WhatsApp Business Cloud2 node sends a templated WhatsApp message to the
n8n$24.99Automate School Notice Delivery via WhatsApp and Email
This n8n workflow automates the distribution of school notices to students, parents, and staff through WhatsApp and email. It ensures efficient scheduling, validation, and delivery of notices while updating the distribution status in real-time.
n8n$9.99Forward Chatwoot Messages to WhatsApp via Twilio API with Media Support
## Description This workflow automates forwarding messages received in Chatwoot to WhatsApp using the Evolution API. It provides full support for different types of messages, ensuring rich and seamless communication with the end user. ## What Problem Does This Solve? Manually forwarding messages from Chatwoot to WhatsApp can be time-consuming and error-prone, especially when handling diverse message types like media files. This subworkflow streamlines the process, automating message delivery while maintaining message fidelity and media compatibility. ## Features - Support for plain text messages - Support for media messages including images, videos, documents, and audio - Automatic detection of media type based on the content_type field - Automatic processing of incoming messages from Chatwoot via webhook or native integration ## Prerequisites Before using this subworkflow, make sure you have: 1. Evolution API key and URL 2. Incoming messages from Chatwoot via webhook or native integration 3. Configured HTTP Request node in n8n ## Suggested Usage This subworkflow should be attached to a main workflow that receives messages from Chatwoot. It is ideal for automated customer service, help desks, or hybrid bots (human + automated), enabling messages originating from Chatwoot to be faithfully redirected to WhatsApp.
n8n$14.99Generate AI Images from WhatsApp Messages Using Gemini
Transform your WhatsApp into an AI-powered image generator. Send a text message with your idea, and this workflow will create a detailed prompt using Gemini 2.5 Pro, generate an image with Gemini 2.0 Flash, and send it back to your chat.
n8n$9.99Automate Customer Feedback Analysis with Forms, AI, Google Sheets, and WhatsApp
# Automate Customer Feedback Analysis with Google Sheets, WhatsApp, and Email ## Introduction: Drowning in Data, Starving for Insight? **Imagine this:** Your team launches a new feature. Feedback starts pouring in through emails, support tickets, social media mentions, and survey responses. You know gold is buried in there, but manually reading, tagging, and summarizing hundreds, maybe thousands, of comments? It takes days, maybe weeks. By the time you have a clear picture, the moment might have passed. Sounds exhausting, right? What if you could have an AI assistant tirelessly working 24/7, instantly analyzing every piece of feedback the moment it arrives? This isn't science fiction anymore. AI-powered automation can transform this slow, manual chore into a real-time insight engine, giving you the pulse of your customer base almost instantly. Let's explore how. ## What's the Goal? Understanding the Workflow Objective The core challenge is transforming raw, unstructured customer feedback into actionable intelligence quickly and efficiently. **The Problem:** - **Manual Overload:** Sifting through vast amounts of feedback manually is incredibly time-consuming and prone to human error or bias. - **Delayed Insights:** The lag between receiving feedback and understanding it means missed opportunities and slow responses to critical issues. - **Inconsistent Analysis:** Different team members might interpret or categorize feedback differently, leading to unreliable trend spotting. **The AI Solution:** - **Automated Data Collection:** Connects directly to feedback sources (surveys, social media, review sites, helpdesks). - **AI-Powered Analysis:** Uses Large Language Models (LLMs) like GPT-4 or Claude to analyze sentiment, extract key topics, and summarize comments. - **Intelligent Categorization:** Automatically tags feedback based on predefined or dynamically identified themes (e.g., bug report, feature request, pricing issue). - **Real-time Reporting:** Pushes structured insights into dashboards, databases, or triggers notifications for immediate awareness. **Outcome:** You move from reactive problem-solving based on stale data to proactive, strategic decisions driven by a near real-time understanding of customer sentiment and needs. ## Why Does It Matter? Achieving 100X Productivity and Efficiency Look, automating feedback isn't just about saving time; it's about scaling your ability to listen and respond smarter, not harder. When you leverage AI, the gains aren't incremental - they're exponential. Here's why this is a game changer: - **Blazing Speed:** Analyze feedback 100x Faster (or more!) than manual methods. Insights appear in minutes or hours, not days or weeks. - **Unhuman Scalability:** Process virtually unlimited volumes of feedback without needing to scale your human team proportionally. AI doesn't get tired or bored. - **Consistent Accuracy:** AI applies analysis rules consistently, reducing human bias and ensuring reliable categorization and sentiment scoring over time. - **Proactive Trend Spotting:** Identify emerging issues or popular requests much earlier by analyzing aggregated data automatically. Spot patterns humans might miss. - **Free Up Your Team:** Let your talented team focus on acting on insights - improving products, fixing issues, engaging customers - instead of drowning in data entry. ## How It Works: AI Automation Step by Step Getting this set up is more straightforward than you might think, especially with tools like n8n acting as the central hub. ## Automated Feedback Triggering **CRM/Website Event Node** - Trigger feedback requests after: - Purchases (eCommerce) - Support ticket resolution - Feature usage (SaaS) **Time-Based Node** - Schedule recurring NPS surveys - Customer health check-ups **Chat App Node (WhatsApp/Telegram/Messenger)** - Send conversational feedback prompts: - How was your recent experience with [specific interaction]? ## Multi-Channel Feedback Collection **Email Node (SendGrid/Mailchimp)** - Send personalized feedback requests - Embed 1-5 rating widgets **SMS Node (Twilio)** - Short mobile surveys: - Reply 1-5: How satisfied with your purchase? **Webhook Node** - Capture in-app feedback - Process chatbot responses **Social Media Node** - Monitor Twitter/Facebook, Instagram mentions - Analyze comments for unsolicited feedback ## AI-Powered Real-Time Analysis **OpenAI/ChatGPT Node (Sentiment Analysis)** - **Prompt:** Analyze sentiment (positive/neutral/negative) and key themes from: [customer feedback] - Output fields: - Sentiment score (1-5) - Urgency flag (high/medium/low) - Key topics (billing, support, product, etc.) **Translation Node (Optional)** - Convert multilingual feedback into a consistent language ## Instant AI Response System **Conditional Node (Routing Logic)** - Positive feedback → Send thank-you + referral ask - Neutral feedback → Follow-up question for details - Negative feedback → Escalate to the human team
n8n$9.99Automated Student Absence Notifications via Email and WhatsApp
This workflow automatically notifies parents about student absences through email and WhatsApp, while tracking attendance patterns over 30 days to identify potential risks.
n8n$9.99Automate WhatsApp Lead Nurturing with Personalized Messages Using Postgres and Gallabox
This n8n workflow automates the process of nurturing unqualified leads by sending personalized WhatsApp messages via Gallabox API, fetching data from Postgres, and logging activities.
n8n$9.99Automate Restaurant Customer Interactions via WhatsApp, Instagram, and Messenger
Streamline your restaurant's customer service by automating interactions across WhatsApp, Instagram, and Messenger. This workflow sends menus, checks delivery areas, creates payment links, and notifies the kitchen, all while storing data securely.
n8n$24.99Automate Customer Support with AI Assistant for WhatsApp Groups
## How it works Your WhatsApp AI Assistant automatically handles customer inquiries by linking your Google Docs knowledge base to incoming WhatsApp messages. The system instantly processes customer questions, references your business documentation, and delivers AI-powered responses through OpenAI or Gemini - all without you lifting a finger. It works seamlessly in individual chats and WhatsApp groups where the assistant can respond on your behalf. ## Set up steps **Time to complete: 15-30 minutes** **Step 1:** Create your WhatsApp Around account and connect your WhatsApp number (5 minutes) **Step 2:** Prepare your Google Doc with business information and add the document ID to the system (5 minutes) **Step 3:** Configure the WhatsApp webhook and map message fields (10 minutes) **Step 4:** Connect your OpenAI or Gemini API key (3 minutes) **Step 5:** Send a test message to verify everything works (2 minutes) **Optional:** Set up a PostgreSQL database for conversation memory and configure custom branding/escalation rules (additional 15-20 minutes) Detailed technical configurations, webhook URLs, and API parameter settings are provided within each workflow step to guide you through the exact setup process.
n8n$9.99
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