Gmail Automation Workflows
1,136 ready-made Gmail workflows for n8n, Make, Zapier, Activepieces, and Pipedream. Email parsing, auto-replies, attachment handling, and inbox-driven workflows.
Automated B2B Prospecting with RapidAPI, Hunter.io, GPT & Gmail
Automate your B2B prospecting by finding local businesses and sending AI-personalized outreach emails to qualified contacts. **What This Workflow Does** This workflow acts as a powerful AI Sales Assistant, automating your entire B2B lead generation process for local businesses. It saves you countless hours of manual research and outreach by intelligently finding prospects, enriching their data, and drafting personalized emails tailored to their specific business needs. Stop prospecting manually and start scaling your outreach efforts effectively. **How It Works** The process is designed to be both smart and efficient: - **Find Businesses**: It starts by searching for local businesses based on your criteria (e.g., engineering in London). - **Qualify & Enrich**: It filters out businesses without a website. For the valid ones, it scrapes the website's title and description to understand what they do. - **Identify Contacts**: Using Hunter.io, it finds professional email contacts associated with the company and verifies their validity to ensure high-quality leads. - **Generate AI-Personalized Emails**: For each valid contact, it uses OpenAI to write a unique, short, and professional outreach email. The AI uses the scraped website information to create a personalized hook, showing you've done your research. - **Send & Organize**: The final email is sent automatically via your Gmail account. If a business has no website, a follow-up task is created in your Google Tasks for manual review. **Key Benefits** - **Save Time**: Automate a time-consuming prospecting process from start to finish. - **Increase Reply Rates**: Engage prospects with personalized emails, not generic templates. - **Scale Your Outreach**: Generate and contact dozens of qualified leads effortlessly. - **Stay Organized**: Never lose a lead, thanks to the integrated task management for manual follow-ups.
n8n$14.99Real-time Email Tag Assistant with Gmail, OpenAI GPT, and PGVector
# Email real-time RAG Assistant with Gmail, OpenAI & PGVector ## Who's it for This workflow is ideal for: - Professionals - Project managers - Sales and support teams - Anyone managing high volumes of Gmail messages It enables fast and intelligent search through your email inbox using **natural language queries**. --- ## How it works / What it does - Continuously monitors your **Gmail inbox** for new emails. - Extracts **email content and metadata** (subject, body, sender, date). - Converts email content into **vector embeddings** using OpenAI. - Stores embeddings in a **PostgreSQL database with PGVector**. - A **conversational AI agent** performs **semantic search** on your stored email history. - Supports **time-sensitive** and **context-aware** responses via OpenAI Chat model. --- ## How to set up 1. **Connect your Gmail account** to the Gmail trigger node (with API access enabled). 2. **Configure OpenAI credentials** for the Embedding and Chat nodes. 3. **Set up a PostgreSQL database** with the **PGVector extension** enabled. 4. **Import the workflow** into your n8n instance (Cloud or Self-hosted). 5. **Customize parameters** like polling frequency, embedding settings, or vector query depth. --- ## Requirements - An n8n instance (Self-hosted or Cloud) - A Gmail account with API access - An OpenAI API Key - A PostgreSQL database with PGVector extension installed --- ## How to customize the workflow - **Email Filtering**: Change filters in the Gmail trigger to watch specific labels or senders. - **Text Splitting Granularity**: Adjust `chunkSize` and `chunkOverlap` in the text splitter node. - **Query Depth**: Modify `topK` in the vector search node to retrieve more or fewer similar results. - **Prompt Tuning**: Customize the system message or agent instructions in the RAG node. - **Workflow Extensions**: Add notifications, error logging, Slack/Telegram alerts, or data exports.
n8n$9.99Automate Meeting Summaries with Fireflies, Gemini, and Gmail
This workflow automates the retrieval of meeting transcripts from Fireflies.ai, summarizes them using Google Gemini, and sends the summaries via Gmail.
n8n$14.99Automate Gmail Inbox Organization with AI-Powered Archiving and Labeling
Streamline your Gmail inbox management by automatically archiving irrelevant emails and categorizing important ones with AI-driven labels for MustRead and NotNeed.
n8n$14.99Automate Resume Screening with AI: From Gmail to Google Sheets
Streamline your HR process by automatically screening resumes received via Gmail and evaluating them using AI, with results logged in Google Sheets.
n8n$14.99Automate PDF Invoice Generation and Emailing with Stripe and Gmail
Automatically create and send PDF invoices via Gmail whenever a successful payment is processed in Stripe. Ideal for businesses seeking to streamline their billing process.
n8n$4.99Automate Gmail Replies with AI-Powered Drafts
Streamline your email management by automatically generating AI-driven reply drafts for unread Gmail messages, saving time and reducing repetitive tasks.
n8n$9.99Automate Preventive Maintenance Invites with Google Sheets and Gmail
Streamline your preventive maintenance scheduling by automatically sending personalized calendar invites from Google Sheets data via Gmail.
n8n$4.99Automate Gmail Email Categorization with OpenAI's GPT-4 Mini
This workflow leverages OpenAI's GPT-4 Mini to automatically categorize incoming Gmail messages into Business, Meetings, Cold Emails, and Random categories, enhancing your email management efficiency.
n8n$4.99Automate Gmail Prioritization with AI Summaries and Slack Alerts
This n8n workflow automates the prioritization of Gmail emails by using AI to summarize and classify messages. It sends high-priority alerts to Slack and logs lower-priority messages in Google Sheets, helping busy teams manage their inbox efficiently.
n8n$9.99Automate Email Triage and Summarization with Gmail, GPT-4, and Notion
Streamline your email management by automatically classifying, summarizing, and storing emails using Gmail, GPT-4, and Notion. This workflow helps prioritize your inbox, ensuring you focus on important emails while archiving insights for future reference.
n8n$14.99Automate Follow-Up Reminders with AI and Human Approval via Gmail
This workflow automates follow-up reminders by leveraging AI to suggest and book meetings, while incorporating human approval to ensure accuracy and relevance.
n8n$14.99Automate PDF Document Creation and Distribution with Google Sheets and Gmail
This workflow automates the creation and distribution of personalized business documents in PDF format using data from Google Sheets. It integrates with CraftMyPDF for document generation, Google Drive for storage, and Gmail for email distribution.
n8n$9.99Automate LinkedIn Job Sourcing and Outreach with Apify, Gemini AI, and Gmail
This n8n workflow automates job data collection from LinkedIn, identifies decision-makers, generates personalized AI messages, and drafts emails in Gmail using Apify, Google Sheets, and Gemini AI.
n8n$14.99Automate End-of-Day Recruitment Rejection Emails Using Google Sheets and Gmail
Streamline your recruitment process by automatically sending personalized rejection emails to candidates at the end of each day using Google Sheets and Gmail. This workflow ensures timely communication while preventing duplicate sends.
n8n$9.99Automate Gmail Inbox Organization with AI-Powered Labeling
Streamline your Gmail inbox by automatically categorizing and labeling emails using AI and custom Google Sheets configurations.
n8n$14.99Automate Daily Email Summaries with OpenAI and Gmail
This workflow generates a daily summary of your emails using OpenAI, providing a concise overview of important conversations and action items. It automates the end-of-day review process by delivering a structured summary to your inbox.
n8n$9.99Automate Weekly AI News Digest with Perplexity AI and Gmail
This workflow automates the delivery of a weekly AI news digest to your inbox, utilizing Perplexity AI for research and Gmail for distribution. It categorizes news into key areas and formats them into an HTML email.
n8n$4.99Automatically Rename Gmail Attachments with GPT-4 and Save to Google Drive
## Automatically Rename Gmail Attachments with AI and Save to Google Drive ### Who is this for? This workflow is perfect for anyone who regularly receives important email attachments like reports, invoices, or PDFs and wants them: - Renamed using clean AI-generated filenames - Automatically saved to a specific Google Drive folder - Neatly organized without manual work It is ideal for freelancers, business owners, accountants, and productivity enthusiasts. ### What does it solve? Manually naming and organizing email attachments takes time and often leads to messy files. This workflow solves that by: - Automatically downloading unread Gmail attachments - Using AI to understand the content and generate clean, consistent filenames - Saving the renamed files to your chosen Google Drive folder - Marking emails as read after processing No more confusing filenames like Attachment1.pdf. ### How it works 1. The workflow runs on a scheduled interval (every hour by default). 2. It checks Gmail for any unread emails with attachments. 3. For each email: - Downloads attachments - Extracts and reads PDF content - Uses AI to generate a new filename in the format: `YYYYMMDD-keyword-summary.pdf` 4. Saves the file to Google Drive with the new name. 5. Marks the email as read to avoid duplicates. ### How to set up? 1. Connect these accounts in your n8n credentials: - Gmail (OAuth2) - Google Drive (OAuth2) - OpenAI (API key) 2. Update the folder URL in the Google Drive node to your target folder. 3. Optional: adjust the trigger interval if you want it to run more or less often. ### How to customize this workflow to your needs - Change the AI prompt to create different naming rules, such as including sender or topic. - Dynamically set Drive folders based on email sender or subject.
n8n$9.99Automate Note-Taking and Email Delivery with LINE, Supabase, and Gmail
Capture and manage text and voice notes from LINE, store them in Supabase, and receive daily email summaries via Gmail.
n8n$14.99Automate Daily Newsletter Summaries from Gmail Using GPT-4.1-Mini
This workflow automatically fetches newsletters from Gmail, summarizes them using GPT-4.1-Mini, and emails a daily digest to your inbox. It streamlines the process of keeping up with daily news by providing concise summaries.
n8n$9.99Automate Resume Evaluation Using AI with Gmail and Notion Integration
Streamline the hiring process by automatically scoring resumes against job profiles using AI. This workflow integrates Gmail, Notion, and Google Sheets to efficiently manage and evaluate candidate applications.
n8n$14.99Streamline Gmail Operations with AI-Enhanced MCP Server
Expose Gmail's full API as a single Server-Sent Events (SSE) endpoint for AI agents, enabling streamlined email management with over 20 operations.
n8n$14.99Categorize and Label Incoming Gmail Emails Automatically with GP-40 Mini
Sort New Gmail messages by category with AI ## Who's it for This workflow is perfect for individuals or teams who receive a high volume of emails and want to automatically organize them into Gmail labels using AI. No coding required! **For sorting existing email messages in your Gmail inbox, please use this free workflow: [Categorize and Label Existing Gmail Emails Automatically with GP-4o mini](https://n8n.io/workflows/6031-convey-template-purpose-with-key-services-gmail-gpt-4o-mini-using-action-verb-structure/).** ## What it does It automatically processes new Gmail emails, skips those that already have labels, sends the content to an AI Agent powered by GP-4o mini, and applies a relevant label based on the content. All labels must exist in Gmail beforehand. ## How it works 1. **Gmail Trigger** - Activates on new email received. 2. **Filter** - Skips emails that already have a label. 3. **AI Agent (GP-4o mini)** - Analyzes the message and decides which label fits best. 4. **Structured Output Parser** - Formats the AI output into a clean JSON. 5. **Switch Node** - Routes each email to the correct label path based on the AI result. 6. **Gmail Nodes** - Assign the Gmail label to the original email. ## Requirements - Gmail account connected to n8n - Pre-created labels in Gmail matching the AI categories - OpenAI credentials with GP-4o mini access - n8n's AI Agent & Structured Output Parser nodes ## How to set up 1. Open the workflow and adjust the **trigger interval** (e.g., every minute, hours, or Custom using Cron) 2. Check that the **Filter** skips emails with existing labels 3. Define your categories in the **AI Agent prompt** and make sure they match the Gmail labels 4. Configure the **Switch Node** conditions for each category 5. Ensure each **Gmail Label Node** applies the correct label 6. Save and activate the workflow ## How to customize the workflow - Add or remove categories in the AI prompt & Switch Node - Fine-tune prompt instructions to match your specific use case
n8n$14.99
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