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Productivity Workflows

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Automate Appointment Scheduling via Telegram and Google Calendar
Streamline your appointment management by automating booking and cancellations through Telegram, powered by AI and Google Calendar integration.
n8n$9.99
Automatically Track New YouTube Videos and Save to Google Sheets
Efficiently monitor new YouTube videos based on custom search criteria and automatically log the details into Google Sheets. This workflow ensures you stay updated with the latest content relevant to your interests.
Make$2.99
Automate Google Calendar Event Management with MCP Server in n8n
Streamline your Google Calendar event management by integrating MCP Server with n8n. This workflow automates event updates, ensuring your AI Agents are always in sync with calendar changes.

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Automate Google Calendar Management with AI and MCP Integration

Leverage AI to seamlessly create, update, and manage Google Calendar events using natural language commands through MCP integration.

Monitor Reddit for Freelance Jobs and Alert via Telegram

This n8n workflow tracks Reddit for freelance job posts, logs them in Google Sheets, and sends alerts through Telegram, ensuring only unique and paid opportunities are recorded.

Custom Pomodoro Tracker using Telegram and Google Sheets

**Tags**: Productivity, Pomodoro, Organization ### Context Hey! I'm Samir, a Supply Chain Engineer and Data Scientist from Paris, founder of [LogiGreen Consulting](https://logi-green.com). A significant improvement in my productivity came from following the **Pomodoro Technique**. ### What is the Pomodoro Technique? The Pomodoro Technique is a time management method that breaks your workday into 25-minute focus intervals followed by short breaks. After 4 cycles, you take a longer break to recharge. It helps maintain concentration while preventing burnout. ![Explanation](https://runmefit.com/wp-content/uploads/2024/01/How-the-Pomodoro-Technique-Works.jpg) I've used this technique with web apps to receive break/work notifications. But I always wished I had a way to **track my sessions** for self-assessment. > Let's use **n8n** to boost our productivity and log our deep work sessions automatically! For business inquiries, you can add me on [Here](https://www.linkedin.com/in/samir-saci) ### Who Is This Template For? I built this workflow for creators, freelancers, students, and professionals who love the Pomodoro technique but want more than just timers - they want data. This template helps you: - Track every deep work session automatically - Store logs in Google Sheets for later analysis - Stay in control via Telegram commands - There is no need to pay for premium apps. It's all **free** and powered by **n8n**. ### How Does It Work? This Telegram bot tracks your Pomodoro sessions and sends you alerts during the process. **Here's what happens:** 1. A user sends `/start` to the bot. 2. It launches a 25-minute deep work timer. 3. After 25 minutes, the bot sends a break reminder. 4. **After four cycles**, a long break is triggered and the session is logged. 5. The session is **automatically recorded to Google Sheets** with (Date & Time, User ID, Pomodoro count, Session ID, Duration of focus and breaks) ![Example of chat interaction](https://www.samirsaci.com/content/images/2025/03/image-10.png) ### What Gets Tracked? | Field | Description | |-------------------|-----------------------------------| | Date & Time | When the session was logged | | User ID | Your Telegram ID | | Block Type | Deep Work or Short Break | | Pomodoro Count | Number of cycles completed | | Working Session ID| Unique ID for each session | | Focus Duration | Length of each deep work session | | Break Duration | Short or long break info | You can use this workflow as a base to bring additional features like: - Connecting with tasks from **Google Tasks** - Send automated productivity reports to monitor your activity - Link a Pomodoro with a task using **Google Calendar** ### What Do I Need to Start? This workflow is beginner-friendly - **no coding required**. - **Google Drive API** and **Google Sheets API** credentials - A Google Sheet set up to log sessions (with the columns of the table above) - API Credentials: - **Google Sheets API** (OAuth2) - **Telegram Bot Token** - Telegram app to chat with the bot > The template is plug-and-play. Just follow the sticky notes in the n8n editor to configure it. ### Next Steps Follow the sticky notes in the n8n workflow editor to: - Set your credentials - Connect your Google Sheet - Initialize the static data - Launch your first `/start` command on Telegram ![Tutorial Screenshot](https://www.samirsaci.com/content/images/2025/04/Pomodoro-Timer.png) [**Watch My Tutorial**](https://www.youtube.com/watch?v=ztMMrmbgGEo) Curious how n8n can supercharge **productivity and learning skills?** Let's connect on [**LinkedIn**](https://www.linkedin.com/in/samir-saci) This workflow has been created with N8N 1.82.1 Submitted: March 24th, 2025

Automate Task Management in Notion via AI-Powered Telegram Assistant

Leverage AI to manage your Notion tasks through Telegram. This workflow processes natural language and voice commands, maintaining context for efficient task management.

Automate Daily Journal Creation and Task Management from Voice Memos

This workflow transforms voice memos captured by the OMI AI pendant into structured daily journals and actionable tasks using Google Drive and Google Tasks. It leverages AI to enhance productivity by automating memory storage and task synchronization.

Transform Meeting Notes into Tasks with GPT-4.1, Notion, and TickTick via Telegram

Automate the conversion of raw meeting notes into structured tasks and documents using GPT-4.1, syncing them to Notion and TickTick through a Telegram bot.

Automate Meeting Attendee Data Enrichment with Apollo.io and Google Sheets

Streamline your meeting preparation by automatically enriching attendee profiles with Apollo.io data and logging it into Google Sheets. Perfect for sales, customer success, and recruitment professionals.

Automate Todoist Task Management with Natural Language Commands

Transform natural language requests into organized Todoist tasks using OpenAI and n8n, all without writing a single line of code.

Daily Calendar Digest: Format Google Calendar Events with Claude 3.5 Sonnet for Telegram

## How it works Every day at 6:00 AM, the workflow pulls all events from your Google Calendar scheduled for that day. It extracts each event's ID, title, and start time, aggregates them into one list, and converts them into a text string. This text is passed to an AI-powered Information Extractor (using Claude 3.5 Sonnet) to format the events into a clear daily summary. Finally, the summary is sent as a Telegram message to your chosen chat ID, giving you a ready-to-read daily to-do list. ## How to use - Connect your Google Calendar account to the Get many events node. - Set the correct calendar in the calendar field. - Link your Telegram account and set your chatId in the Send a text message node. - Adjust the Schedule Trigger node if you want a different reminder time. - Activate the workflow - it will run daily and send your event summary to Telegram automatically. ## Customising this workflow - Reminder time: Change triggerAtHour in the Schedule Trigger node for morning, evening, or multiple reminders per day. - Calendar source: Switch to another Google Calendar or add multiple Get many events nodes for different calendars. - Message style: Edit the Information Extractor system prompt to change language, formatting, or level of detail in your summary. - Delivery channel: Replace or add another messaging node (e.g., Email, Slack, WhatsApp) if you want your to-do list in different apps. - Event filtering: Add a filter before aggregation to include only certain event types or keywords (e.g., "Meeting", "Deadline").

Automate ClickUp Task Management via Telegram and OpenAI

Streamline your task management by using a Telegram bot to create, update, and delete ClickUp tasks through natural language commands interpreted by OpenAI.

Conversational Google Calendar Management with Claude 3.5, Haiku & Telegram

**Conversational Calendar Bot for Telegram** This workflow creates an AI chatbot on Telegram that intelligently manages your Google Calendar using natural language. It even checks for conflicts before scheduling! ![Screenshot 20250716 at 7.11.32PM.png](fileId:1759) --- **AI Models:** Anthropic Claude 3.5 Haiku (Primary) & OpenAI GPT-4.1-mini (Fallback) **How It Works** - **Listen**: Triggered by a message in your Telegram chat. - **Understand**: An AI Agent extracts the event details (title, date, time). - **Check**: It first checks Google Calendar for any conflicting events. - **Decide**: If the slot is free, it creates the event. If not, it asks you for a new time. - **Confirm**: Sends a final confirmation message back to you. **Nodes Used** - Telegram Trigger - LangChain Agent - Anthropic & OpenAI Models - Google Calendar & Telegram Tools **Setup** - **Credentials**: Add API keys for Telegram, Google Calendar, Anthropic, and OpenAI. - **Configure Nodes**: - **Telegram Trigger**: Add your specific Chat ID. - **Google Calendar Nodes (Create & Get)**: Select your calendar from the dropdown list. **Example Usage** To create a timed event: - **Add an appointment to pick up graduation certificates on July 17th at 9 AM** To create an all-day event: - **Remind me to renew my passport on August 20th**

Sync Monday.com Updates to Google Sheets Automatically

Automatically sync updated items from Monday.com to Google Sheets by creating new rows or updating existing ones every 15 minutes.

Manage ClickUp tasks and subtasks with a custom webhook integration

Automatically manage ClickUp tasks and subtasks using a custom webhook integration. rigger actions with Custom WebHook, list subtasks, and edit tasks in ClickUp.

Automate Invoice Recognition with Google Drive and n8n

This workflow streamlines the process of recognizing invoices and receipts stored in Google Drive by utilizing n8n automation. By connecting to the OakPDF OCR API, it transforms unstructured documents into structured JSON data, enabling easier dat...

Automatically Add a Google Books Volume to Your Bookshelf

This workflow retrieves a specific volume from Google Books and adds it to your designated bookshelf, streamlining your digital library management.

Automate Article Summarization and Storage from Telegram to Notion using GPT-4

This workflow automates the process of saving and summarizing articles sent via Telegram to a Notion database using GPT-4. Ideal for users who want to enhance their reading lists with AI-generated highlights and topic tags.

Location-Based Triggered Reminder via Telegram Bot (iOS)

This workflow integrates iOS Shortcuts with n8n to create a simple, automatic location-based reminder system. When the user arrives at a specified location, an automation in the Shortcuts app sends a webhook trigger to n8n. If the trigger matches predefined date and time conditions, n8n sends a Telegram message reminder to the user. This is perfect for repetitive weekly tasks like taking out the bins, customized with conditions for day and time. ## Key Features - Location-Based Trigger: Uses iOS Shortcuts automation to start the workflow upon arrival at a specific location. - Time and Day Validation: Logic in n8n checks the current weekday and time to ensure reminders are sent only when appropriate. - Telegram Integration: Sends reminders directly to your Telegram account using your bot. - Minimal Setup: Uses native iOS and simple webhook setup in n8n. ## How It Works 1. iOS Shortcut Trigger: When the user arrives at a designated location, the iOS shortcut sends a GET request to the n8n webhook. 2. n8n Webhook Node: Receives the request and triggers the workflow. 3. Conditional Check: An IF node checks if the current time is after 4:00 PM and it's a Wednesday (or any other configured condition). 4. Telegram Node: If the condition passes, n8n sends a message like "Don't forget to take the bins out." to your Telegram bot. ## Setup Instructions 1. Create a Telegram Bot: - Use **@BotFather** to create a bot and obtain your bot token. - Add Telegram API credentials in n8n with your bot token. 2. Setup iOS Shortcut: - Open the Shortcuts app on your iPhone. - Go to the **Automation** tab → Tap **+** → Create Personal Automation. - Choose Arrive → Select a location. - Add action: **Get Contents of URL**. Method: **GET**, URL: your n8n Webhook URL (e.g., https://n8n.yourdomain.com/webhook/your-path). - Save the automation. (You can also test the automation by pressing the Play button) 3. Import Workflow into n8n: - Load the provided workflow JSON. - Set your webhook path and Telegram credentials. - Adjust the logic in the IF node to your use case. In my case, I check if today is Wednesday and after 4 PM until Midnight. 4. Expose n8n Publicly: Ensure your n8n instance is publicly accessible via HTTPS so the shortcut can reach it. ## Customization Guidance - Change Reminder Message: Modify the text inside the Telegram node to suit different reminders. - Add More Conditions: Extend the logic to support more days, hours, or different trigger messages. - Add Multi-Channel Output: Send reminders via email, SMS, or Slack in addition to Telegram. - Use More Triggers: Expand to other types of shortcut triggers (e.g., NFC tag, leaving location, time of day). ## Security and Implementation - Webhook Protection: Avoid using easily guessable webhook URLs. - Secure Telegram Token: Store your bot token securely in n8n credentials, not in plain workflow text. - Limit Shortcut Scope: Only trigger the shortcut at trusted locations or with secure iCloud sync. - Automation Permissions: Ensure your iPhone allows shortcut automations to run without confirmation. ## Benefits - Automates repetitive location-based reminders without user interaction. - Provides a lightweight, native solution using iOS and n8n with no extra apps. - Keeps you on track for routine tasks like garbage days, medicine reminders, or arrival-based tasks. - Easily extendable for multiple locations or trigger conditions.

Automate Task Creation from Labeled Gmail Emails in Google Tasks

Streamline your workflow by automatically converting labeled Gmail emails into actionable tasks in Google Tasks, ensuring no important follow-ups are missed.

Automate Google Sheets Duplication and Data Enrichment

This workflow automates the process of duplicating Google Sheets and enriching data by transferring content from a master spreadsheet to a newly created one. It ensures consistent formatting and structure across multiple sheets.

RSS Feed Reader That Saves the Feeds of the Last 3 Days in Google Sheets

**How it Works:** This RSS reader retrieves links from a Google Sheets file and goes through each link to retrieve the messages that are younger than 3 days, then saves them in a second Google Sheets file and then deletes all older entries in the second Google Sheets file! **The retrieval can take a while due to the Google API block prevention, depending on the number of news feeds that were retrieved!** **Detailed Description is in the sticky notes from the Workflow!**

Working with Dates and Times

**Ask:** Handle dates and times in your workflow **Why:** Date and time formats can be hard to work with. We have 2 main ways of doing that with n8n that cover all the main needs. **Main use cases:** - Change date format - Set custom dates (including now and today) - Date math

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