Product Requirements Document: Publishing Tools Module

Module: Publishing Tools Author: Publishing Team Lead Date: 2025-01-19 Status: Example/Template

1. Module Overview

The Publishing Tools module enables creators to distribute knowledge graph insights through multiple channels including email newsletters, API webhooks, and personalized content feeds. It transforms processed knowledge into audience-appropriate formats while tracking engagement and optimizing delivery timing.

2. User Stories

Primary User Story

As a content creator, I want to automatically distribute my knowledge insights to my audience through their preferred channels so that I can maintain engagement without manual effort.

Secondary Stories

1. As a creator, I want to schedule content distribution at optimal times so that I maximize audience engagement
2. As a subscriber, I want to receive personalized content based on my interests so that I only get relevant information
3. As a creator, I want to track engagement metrics so that I can understand what resonates with my audience
4. As an API consumer, I want to receive structured data via webhooks so that I can integrate insights into my applications

3. Functional Requirements

Core Features (MUST have)

• FR-001: System MUST support email newsletter distribution to subscriber lists
• FR-002: System MUST provide webhook delivery for API integrations
• FR-003: System MUST format content based on delivery channel requirements
• FR-004: Users MUST be able to schedule content distribution
• FR-005: System MUST track basic engagement metrics (opens, clicks)
• FR-006: System MUST support subscriber management (add, remove, preferences)
• FR-007: System MUST generate content from knowledge graph data
• FR-008: System MUST handle distribution failures with retry logic

Nice-to-Have Features (SHOULD have)

• FR-101: System SHOULD support RSS feed generation
• FR-102: System SHOULD provide A/B testing for content variations
• FR-103: System SHOULD optimize send times based on engagement data
• FR-104: System SHOULD support custom branding for emails

4. Data Requirements

Key Entities

• Subscriber: Represents an audience member with email, preferences, engagement history
• Distribution: Represents a content distribution event with channel, schedule, status
• Template: Represents a content format template with placeholders and styling
• Engagement: Represents interaction data including opens, clicks, unsubscribes
• Channel: Represents a distribution method (email, webhook, RSS)

Data Constraints

• Data retention: Engagement data kept for 12 months
• Subscriber data: Must comply with GDPR/CCPA requirements
• Template size: Maximum 1MB per template
• Distribution queue: Maximum 10,000 pending items

5. Integration Points

Inputs (What this module receives)

• From AI Module: Processed knowledge graph insights and summaries
• From Backend: User authentication and authorization tokens
• From Frontend: Distribution scheduling and configuration settings

Outputs (What this module provides)

• To External: Formatted emails to subscriber addresses
• To External: JSON payloads to webhook endpoints
• To Backend: Engagement metrics and distribution status
• To Frontend: Real-time distribution progress updates

6. Acceptance Criteria

Scenario 1: Email Newsletter Distribution

Given a creator has 1000 subscribers and new knowledge insights When they schedule a newsletter for 9 AM tomorrow Then all active subscribers receive the formatted email at the scheduled time

Scenario 2: Webhook Delivery

Given an API consumer has registered a webhook endpoint When new insights matching their criteria are available Then the system sends a properly formatted JSON payload to their endpoint

Scenario 3: Failed Delivery Handling

Given an email delivery fails due to a temporary error When the system detects the failure Then it retries delivery up to 3 times with exponential backoff

Scenario 4: Subscriber Preferences

Given a subscriber has set preferences for weekly digests only When daily content is available Then the system aggregates content and sends only on their preferred schedule

7. Non-Functional Requirements

Performance

• Email sending: Process 1000 emails per minute
• Webhook delivery: < 500ms response time
• Template rendering: < 100ms per template

Security

• Authentication: API key required for all operations
• Data encryption: TLS for all external communications
• Email validation: Verify addresses before sending

Scalability

• Support up to 100,000 subscribers per creator
• Handle 1 million daily distributions across all users
• Queue system to handle traffic spikes

Reliability

• 99.9% uptime for distribution services
• Delivery success rate > 95% for valid addresses
• Automatic failover for critical components

8. Constraints & Assumptions

Constraints

• Budget: Use existing email service providers (no custom SMTP)
• Timeline: MVP must be ready for Phase 3 (4 weeks)
• Technology: Must integrate with FastAPI backend
• Compliance: Must follow CAN-SPAM and GDPR requirements

Assumptions

• Email service provider (SendGrid/SES) will be available
• Knowledge graph data will be in standardized JSON format
• Subscribers will self-manage their preferences
• Webhook endpoints will handle their own authentication

9. Success Metrics

• Delivery Rate: > 95% successful deliveries
• Engagement Rate: > 25% open rate for emails
• Processing Speed: < 5 minutes from trigger to delivery
• User Satisfaction: > 4.0/5.0 rating from creators

10. Open Questions

• [NEEDS CLARIFICATION: Preferred email service provider - SendGrid, AWS SES, or other?]
• [NEEDS CLARIFICATION: Maximum number of retry attempts for failed deliveries?]
• [NEEDS CLARIFICATION: Should we support SMS/push notifications in future phases?]
• [NEEDS CLARIFICATION: Required email template customization level - basic or full HTML control?]

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Appendix: Example Formats

Email Newsletter Format

Subject: [Creator Name] - Weekly Insights

Content:
- Executive Summary (2-3 sentences)
- Key Insights (3-5 bullet points)
- Detailed Analysis (2-3 paragraphs)
- Call-to-Action (link to full report)
- Unsubscribe link

Webhook Payload Format

{
  "timestamp": "2025-01-19T10:00:00Z",
  "creator_id": "string",
  "insights": [
    {
      "title": "string",
      "summary": "string",
      "entities": [],
      "confidence": 0.95
    }
  ],
  "metadata": {}
}

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Note: This is an example PRD. Teams should adapt this template to their specific module requirements while maintaining the same structure and level of detail.