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Email to Notion Knowledge Base with IMAP, Postgres Dedup, and Telegram Alert
Please correct the following description: Filter incoming emails via IMAP, extract & clean the body into plain text, normalize (title/slug/snippet/date/from/url), check for duplicates in Postgres, store as a row in a Notion database, then send a Telegram notification. Perfect for building a knowledge base or inbox triage automation without duplicate noise. **Key Features** - IMAP polling (Only UNSEEN). - Extract & clean HTML to plain text. - Normalization: title, snippet, body text, slug, messageId, sentAt, fromAddress, sourceUrl. - Deduplication via Postgres (SELECT EXISTS). - Create page in Notion database (property mapping). - Telegram success notification. - Tags: email, imap, notion, postgres, deduplication, telegram, automation, knowledge-base **Prerequisites** - IMAP access (Gmail/Outlook/Custom). - Gmail: enable IMAP + App Password if using 2FA. - Notion Integration Token & Database ID (database must be shared with the integration). - PostgreSQL accessible from n8n. - (Optional) Telegram Bot Token & Chat ID.
n8n$14.99
Automate Web Searches via Telegram Using Brave Search
This workflow allows users to perform web searches directly from Telegram using the Brave search engine. By sending the command /brave followed by a query, users can receive search results as a Telegram message, streamlining the search process without leaving the chat.

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n8n$9.99

AI-Powered Email Management and Auto-Responder Workflow

This n8n workflow automates email management by classifying incoming messages, generating smart replies, and sending real-time notifications, all powered by AI. It integrates with Gmail, OpenAI, Telegram, and Google Calendar to streamline your email handling process.

Automate Daily AI-Summarized Email Digests from Gmail Labels

Streamline your email management by automatically generating daily digests of categorized emails using AI summarization, reducing clutter and enhancing productivity.

Send a Private Message on Zulip

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AI-Powered Email Automation for Business: Summarize & Respond with RAG

This workflow is ideal for businesses looking to automate their email responses, especially for handling inquiries about company information. It leverages AI to ensure accurate and professional communication. ### **How It Works** 1. **Email Trigger**: - The workflow starts with the **Email Trigger (IMAP)** node, which monitors an email inbox for new messages. When a new email arrives, it triggers the workflow. 2. **Email Preprocessing**: - The **Markdown** node converts the emails HTML content into plain text for easier processing by the AI models. 3. **Email Summarization**: - The **Email Summarization Chain** node uses an AI model (DeepSeek R1) to generate a concise summary of the email. The summary is limited to 100 words and is written in Italian. 4. **Email Classification**: - The **Email Classifier** node categorizes the email into predefined categories (e.g., Company info request). If the email does not fit any category, it is classified as other. 5. **Email Response Generation**: - The **Write Email** node uses an AI model (OpenAI) to draft a professional response to the email. The response is based on the email content and is limited to 100 words. - The **Review Email** node uses another AI model (DeepSeek) to review and format the drafted response. It ensures the response is professional and formatted in HTML (e.g., using `<br>`, `<b>`, `<i>`, `<p>` tags where necessary). 6. **Email Sending**: - The **Send Email** node sends the reviewed and formatted response back to the original sender. 7. **Vector Database Integration**: - The **Qdrant Vector Store** node retrieves relevant information from a vector database (Qdrant) to assist in generating accurate responses. This is particularly useful for emails classified as Company info request. - The **Embeddings OpenAI** node generates embeddings for the email content, which are used to query the vector database. 8. **Document Vectorization**: - The workflow includes steps to create and refresh a Qdrant collection (**Create Collection** and **Refresh Collection** nodes). - Documents from Google Drive are downloaded (**Get Folder** and **Download Files** nodes), processed into embeddings (**Embeddings OpenAI1** node), and stored in the Qdrant vector store (**Qdrant Vector Store1** node). --- ### **Set Up Steps** 1. **Configure Email Trigger**: - Set up the **Email Trigger (IMAP)** node with the appropriate IMAP credentials to monitor the email inbox. 2. **Set Up AI Models**: - Configure the **DeepSeek R1**, **OpenAI**, and **DeepSeek** nodes with the appropriate API credentials for text summarization, response generation, and review. 3. **Set Up Email Classification**: - Define the categories in the **Email Classifier** node (e.g., Company info request, Other). - Ensure the **OpenAI 4-o-mini** node is configured to assist in classification. 4. **Set Up Vector Database**: - Configure the **Qdrant Vector Store** and **Qdrant Vector Store1** nodes with the appropriate Qdrant API credentials and collection details. - Set up the **Embeddings OpenAI** and **Embeddings OpenAI1** nodes to generate embeddings for the email content and documents. 5. **Set Up Document Processing**: - Configure the **Get Folder** and **Download Files** nodes to access and download documents from Google Drive. - Use the **Token Splitter** and **Default Data Loader** nodes to process and split the documents into manageable chunks for vectorization. 6. **Set Up Email Sending**: - Configure the **Send Email** node with the appropriate SMTP credentials to send responses. 7. **Test the Workflow**: - Trigger the workflow manually using the **When clicking Test Workflow** node to ensure all steps execute correctly. - Verify that emails are summarized, classified, and responded to accurately. 8. **Activate the Workflow**: - Once tested, activate the workflow to automate the process of handling incoming emails. --- ### **Key Features** - **Automated Email Handling**: Automatically processes incoming emails, summarizes them, and generates professional responses. - **AI-Powered Classification**: Uses AI to classify emails into relevant categories for targeted responses. - **Vector Database Integration**: Retrieves relevant information from a vector database to enhance response accuracy. - **Document Vectorization**: Processes and stores documents from Google Drive in a vector database for quick retrieval. - **Professional Email Formatting**: Ensures responses are professionally formatted and concise. --- ### **Need help customizing?** [Contact me](mailto:info@n3w.it) for consulting and support or add me on [Linkedin](https://www.linkedin.com/in/davideboizza/).

Automate Personalized Follow-Up Emails for Calendly Bookings Using GPT-4 and Outlook

This n8n workflow automates the process of sending personalized follow-up emails to individuals who book meetings via Calendly. It leverages GPT-4 to craft human-like HTML emails and sends them through Microsoft Outlook.

Automate Email Triage with Gmail, GPT-4, and Slack Notifications

Streamline your email management by automatically classifying and summarizing emails using GPT-4, and receive categorized alerts in Slack. This workflow helps prioritize tasks and reduce inbox clutter.

AI-Powered Email Processing Autoresponder and Response Approval (Yes/No)

### How it Works This workflow is designed to automate the process of handling incoming emails, summarizing their content, generating appropriate responses, and obtaining approval before sending replies. Below are the key operational steps: 1. **Email Reception and Summarization**: - The workflow starts with an `Email Trigger (IMAP)` node that listens for new emails in a specified inbox. - Once an email is received, its HTML content is processed by a `Markdown` node to convert it into plain text if necessary, followed by an `Email Summarization Chain` node which uses AI to create a concise summary of the email's content using prompts tailored for this purpose. 2. **Response Generation and Approval**: - A `Write email` node generates a professional response based on the summarized content, utilizing predefined templates and guidelines such as keeping responses under 100 words and ensuring they're formatted correctly in HTML. - Before sending out any automated replies, the system sends these drafts via Gmail for human review and approval through a `Gmail` node configured with double-approval settings. If approved (`Approve?`), the finalized email is sent back to the original sender using the `Send Email` node; otherwise, it loops back for further edits or manual intervention. ### Set Up Steps To replicate this workflow within your own n8n environment, follow these essential configuration steps: 1. **Configuration**: - Begin by setting up an n8n instance either locally or via cloud services offered directly from their official site. - Import the provided JSON configuration file into your workspace, making sure all required credentials like IMAP, SMTP, OpenAI API keys, etc., are properly set up under the Credentials section since multiple nodes rely heavily on external integrations for functionalities like reading emails, generating summaries, crafting replies, and managing approvals. 2. **Customization**: - Adjust parameters according to specific business needs, including but not limited to adjusting the conditions used during conditional checks performed by nodes like `Approve?`. - Modify the template messages given to AI models so they align closely with organizational tone & style preferences while maintaining the professionalism expected in business communications. Ensure correct mappings between fields when appending data to external systems like Google Sheets or similar platforms where records might need tracking post-interaction completion.

Automate Multi-Account Email Classification with AI and Discord Integration

Streamline your email management by automatically classifying, prioritizing, and detecting spam across multiple Gmail accounts using AI. This workflow integrates with Discord to provide visual summaries and actionable links.

Automate Email Classification and Response with AI and Human Oversight

Streamline your email management by using AI to classify and draft responses, with human approval for accuracy and personalization.

Automate Email Management via WhatsApp with AI and Voice Recognition

Transform WhatsApp into a powerful email management tool using AI for voice recognition and email automation. This workflow enables users to send, draft, and manage emails through voice or text commands on WhatsApp.

Automated Inbox Organization for Outlook Using GP-4.1 Agent

# Auto-Categorize Outlook Emails with AI in n8n ## **How It Works** 1. **Trigger:** The workflow starts with the **Microsoft Outlook Trigger** node, polling your inbox every minute for new emails. 2. **Extract & Clean Email Content:** The email's key fields (from, subject, isRead, body) are extracted. The body is converted from HTML to Markdown, then sanitized to plain text for reliable AI processing. **Node Setup Details:** - **Microsoft Outlook Trigger** - **Resource:** Message - **Operation:** Trigger on new email - **Fields to Output:** from, subject, isRead(optional), body - **Folders to Include:** (Set to your Inbox or specific folder IDs) - **Markdown Node** - **Input:** `{{$json[body][content]}}` (HTML email body) - **Output Key:** `Email Body Markdown` - **Purpose:** Converts HTML to Markdown for easier downstream processing. - **Sanitize Node (Code Node)** - **Input:** `Email Body Markdown` from previous node - **Purpose:** Cleans up Markdown, strips images, links, HTML tags, table formatting, and truncates to 4000 characters. - **Sample JS Code:** ```javascript // Get the markdown content from the previous node const markdownContent = $input.item.json['Email Body Markdown']; 3. **Setup AI tools** - Move message and Get Folders Outlook tools are required, get contacts is optional. - Set each field in the tools to be defined automatically by the model and describe each field so the model understands how to use it. - OpenRouter or other LLM models tool: You can use any client for this, but make sure to use a model that does well with tool calls (Claude, GPT-4.1, Gemini 2.5 Pro, etc.). --- ## **Best Practices & Notes** - **AI Prompt Engineering:** The AI is instructed to be conservative—never move emails from real people or saved contacts, and always explain its reasoning if it doesn't move a message. - This automation only works for **NEW** incoming messages. - **Inbox Zero:** This system is designed to help you achieve and maintain Inbox Zero by keeping only actionable items in your main inbox. - **Customization:** You can adjust the folder logic, add more categories, or tweak the AI prompt for your specific needs. - **Privacy:** All processing happens within your n8n instance; no email data is stored outside your environment except for the AI call (which only receives sanitized, minimal content).

Automatically Reply to Cold Emails with GPT-4 & Instantly.ai

# AI-Powered Workflow for Auto-Responding to Positive Cold Email Replies This workflow is designed for **agencies**, **freelancers**, and **sales teams** who want to turn **positive cold email replies into booked meetings automatically**—without hiring VAs or spending hours on manual responses. --- ## The Problem Most teams waste time **replying manually** or **pay for virtual assistants**, leading to **delays and missed opportunities**. This template eliminates that bottleneck. --- ## What the Workflow Does - Detects **positive replies** from **Instantly.ai campaigns** - Uses **AI to analyze intent** and craft **natural, human-like responses** - Adds **personalization** to keep replies authentic - Includes **Calendly links, product docs, or FAQs** based on the lead's intent - Sends **responses instantly**—so you **never miss a hot lead again** **No robotic AI text.** Just **smooth, human-style emails** that get booked calls faster. --- ## Who is This For? - **Agencies** running Instantly.ai or similar outbound tools - **Founders** handling their own cold email outreach - **Sales teams** looking to automate follow-up and booking - Anyone who gets **5-20 positive replies a week** and wants to **2x-4x conversions** --- ## Requirements - **n8n** (Cloud or self-hosted) - **Instantly.ai account** with API access - **OpenAI API key** (stored securely in n8n credentials) - *(Optional)* Calendly or booking link, Notion or Google Docs for resources --- ## How to Set Up 1. Import the **workflow** into n8n. 2. Add your **Instantly.ai API credentials** and **OpenAI key** using n8n's credential manager. 3. Customize the **AI prompt** for your tone, CA, and offer. 4. Insert your **Calendly or booking link** in the response template. 5. Test with **one positive reply** to confirm filtering and response quality. 6. Activate the workflow to **auto-reply in real time**. --- ## How to Customize - Adjust the **filtering logic** for different keywords or intent signals. - Add **branching** for multiple booking links (e.g., based on region or service type). - Push **responses to a CRM** for tracking. - Include extra resources like **case studies or pricing docs**.

Automate Email Management with AI and Gmail

This workflow intelligently manages Gmail emails by using AI to analyze, categorize, and respond to emails, while sending notifications for high-priority messages.

Automate Daily Affirmations via Email and Telegram at 7 AM

This workflow sends a random daily affirmation to your email and optionally to Telegram every morning at 7 AM. Ideal for starting your day with positivity and intention.

Automate Email Management with AI and Telegram Notifications

Streamline your email management by categorizing Gmail messages using AI and receive instant Telegram notifications for important emails. This workflow aids in prioritizing responses and provides daily email summaries.

Automate Daily Task Reminders with Google Sheets and Gmail

Streamline your team's productivity by automatically sending personalized task reminders via email for tasks due today using Google Sheets and Gmail.

Create and Join Call Sessions with Plivo and UltraVox AI Voice Assistant

This workflow template creates an audio stream session on UltraVox compatible with Plivo and sends it to Plivo. **How It Works:** - Plivo initiates a call and requests the Answer URL. - The workflow responds with Plivo XML to join the session. **Note:** - Ensure you update the UltraVox API Key in the credentials. - Update System Prompt based on your requirements. [Check Youtube Video](https://www.youtube.com/watch?v=Acbs3ouc4FQ) ![Youtube Video](https://img.youtube.com/vi/Acbs3ouc4FQ/0.jpg)

Automate IT Support with AI-Powered SlackBot

Streamline IT inquiries by automating responses to employee messages in Slack using AI and a custom knowledge base.

Automate Domain and IP Blacklist Monitoring with Slack Alerts

This workflow automatically monitors specified domains and IP addresses against blacklists and sends immediate alerts via Slack if any are listed, allowing for quick response and mitigation.

Automate WhatsApp FAQ Responses with Keyword Detection

This workflow automates customer support on WhatsApp by detecting keywords in messages and sending predefined responses. It efficiently handles common inquiries about business hours, pricing, location, and more, while directing unrecognized queries to manual support.

Generate Smart Calendly Notifications for Outlook and Slack Using GP-4

This n8n automation notifies you whenever someone books a meeting with you via **Calendly**. It sends a customized **email via Outlook** and a **Slack message** using details from the event. --- ### What This Workflow Does 1. Listens for new Calendly meeting bookings (`invitee.created`). 2. Extracts key details (name, email, reason for meeting, start time). 3. Uses an AI agent to generate both: - A **HTML email** sent to you via Outlook. - A **Slack message** sent to your chosen channel. --- ### Step-by-Step Setup Instructions #### 1. Calendly API Setup - In n8n: Go to **Credentials → Add Credential → Calendly API**. - Connect your account with the personal access token. - In the **Calendly Trigger** node, set event to `invitee.created`. #### 2. Microsoft Outlook Credential - Add Microsoft Outlook credentials via OAuth2 in **n8n → Credentials**. - Select it in the Send a message node. #### 3. Slack Setup - Add Slack OAuth2 credentials. - Select your Slack workspace and choose the channel (e.g., `#leads`). #### 4. Configure the AI Agent (OpenAI) - Provide your OpenAI API key under **Credentials → OpenAI API**. - The AI Agent node is pre-configured to: - Format a custom Slack message - Format a custom Outlook HTML email #### 5. Node Details - **Calendly Event** (Trigger): Listens for new bookings - **Edit Fields**: Extracts values like name, email, start time, and form answers - **Email Generator** (AI Agent): Creates formatted email + Slack message - **Send a message** (Outlook): Sends the formatted email to your inbox - **Slack Message**: Sends the AI-generated Slack alert --- ### Example Output **Slack Message**:

Automate Gmail Responses with AI and Telegram Approval

Streamline your email management by automatically generating AI-driven responses for Gmail, with approval via Telegram. Ideal for professionals seeking efficient, personalized communication.

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AI (1,930)Business Operations & ERPs (1,540)Other (1,425)Productivity (1,202)Marketing (1,146)Data & Analytics (995)File & Document Management (802)CRM - Sales (604)Notifications (580)Social Media (562)

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