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Communication Workflows

Messaging and collaboration tools

Automate Daily GLPI Ticket Notifications to Microsoft Teams
Streamline your workflow by automating daily notifications for pending GLPI tickets directly to Microsoft Teams. This ensures you never miss critical support cases by monitoring assigned tickets and sending personal alerts.
n8n$14.99
Automate Follow-Up Reminders with AI and Human Approval via Gmail
This workflow automates follow-up reminders by leveraging AI to suggest and book meetings, while incorporating human approval to ensure accuracy and relevance.
n8n$14.99
Automate Zoom Meeting Summaries with OpenAI and Deliver via Slack and Email
Automatically generate and distribute structured summaries of Zoom recordings using OpenAI's GPT-4, sending them directly to Slack channels and email inboxes.

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Automate End-of-Day Recruitment Rejection Emails Using Google Sheets and Gmail

Streamline your recruitment process by automatically sending personalized rejection emails to candidates at the end of each day using Google Sheets and Gmail. This workflow ensures timely communication while preventing duplicate sends.

Automate Gmail Inbox Organization with AI-Powered Labeling

Streamline your Gmail inbox by automatically categorizing and labeling emails using AI and custom Google Sheets configurations.

Automated AI-Powered Email Categorization for Outlook

Enhance your email management by automatically categorizing Outlook emails using AI. This workflow is ideal for professionals handling large volumes of emails, ensuring efficient inbox organization and improved productivity.

Automate Daily Email Summaries with OpenAI and Gmail

This workflow generates a daily summary of your emails using OpenAI, providing a concise overview of important conversations and action items. It automates the end-of-day review process by delivering a structured summary to your inbox.

Automate Personalized Cold Emails with Google Sheets and Google Gemini

Streamline your cold outreach by integrating Google Sheets with Google Gemini to automatically generate personalized emails. Enhance engagement and response rates with AI-driven email content tailored to each lead.

Automate Daily Google Calendar Summaries to Telegram

Receive daily summaries of your Google Calendar events directly on Telegram, ensuring you never miss a meeting or event.

Automate Slack Alerts for Stuck Tasks in Monday.com

This workflow monitors a Monday.com board for tasks marked as 'Stuck' and automatically sends alerts to Slack, ensuring team members are promptly notified of blocked tasks.

Automate Daily Business News Summaries with AI Insights to Slack

This n8n workflow fetches trending news articles using NewsAPI, enriches them with AI-driven insights, and posts concise summaries to Slack. Ideal for professionals seeking timely, actionable news updates.

Automate Error Monitoring in n8n with Telegram Alerts

Receive instant Telegram notifications for any n8n workflow errors, including details like workflow name, error message, and execution ID. Supports multi-language setup.

Automate Outbound Voice Calls with Vapi from n8n Form Submissions

This workflow automates the process of making outbound voice calls using Vapi AI whenever a new form submission is received in n8n. It enables immediate engagement with respondents through a personalized voice AI assistant.

Automate Email Categorization and Slack Alerts with AI

Streamline your email management by automatically categorizing Gmail emails using AI and sending prioritized alerts to Slack channels.

Automate Daily Newsletter Summaries from Gmail Using GPT-4.1-Mini

This workflow automatically fetches newsletters from Gmail, summarizes them using GPT-4.1-Mini, and emails a daily digest to your inbox. It streamlines the process of keeping up with daily news by providing concise summaries.

Automate Business Email Responses Using ChatGPT and Google Sheets

Streamline your business communication by automating email responses with the power of ChatGPT and Google Sheets. This workflow categorizes incoming emails and drafts personalized responses, saving time and enhancing customer interaction.

Summarize MS Teams Channel Activity for Weekly Reports with AI

### This n8n template lets you summarize individual team member activity on MS Teams for the past week and generates a report. For remote teams, chat is a crucial communication tool to ensure work gets done but with so many conversations happening at once and in multiple threads, ideas, information, and decisions usually live in the moment and get lost just as quickly - and altogether forgotten by the weekend! Using this template, this doesn't have to be the case. Have AI crawl through last week's activity, summarize all messages and replies, and generate a casual and snappy report to bring the team back into focus for the current week. A project manager's dream! ### How it works - A scheduled trigger is set to run every Monday at 6 am to gather all team channel messages within the last week. - Messages are grouped by user. - AI analyses the raw messages and replies to pull out interesting observations and highlights. This is referred to as the individual reports. - All individual reports are then combined and summarized together into what becomes the team weekly report. This allows understanding of group and similar activities. - Finally, the team weekly report is posted back to the channel. The timing is important as it should be the first message of the week and ready for the team to glance over coffee. ### How to use - Ideally works best per project and where most of the comms happens on a single channel. Avoid combining channels and instead duplicate this workflow for more channels. - You may need to filter for specific team members if you want specific team updates. - Customize the report to suit your organization, team, or the channel. You may prefer to be more formal if clients or external stakeholders are also present. ### Requirements - MS Teams for chat platform - OpenAI for LLM ### Customizing this workflow - If the team's channel is busy enough already, consider posting the final report to email. - Pull in project metrics to include in your report. As extra context, it may be interesting to tie the messages to production performance. - Use an AI Agent to query for knowledge base or tickets relevant to the messages. This may be useful for attaching links or references to add context.

Streamline Gmail Operations with AI-Enhanced MCP Server

Expose Gmail's full API as a single Server-Sent Events (SSE) endpoint for AI agents, enabling streamlined email management with over 20 operations.

Send WhatsApp Notifications for Cal.com & Calendly Bookings Using Google Gemini

## Who's it for Business owners, freelancers, and professionals who use Cal.com or Calendly for scheduling and want instant WhatsApp notifications for all booking activities without constantly checking their email or calendar apps. ## What it does This workflow automatically monitors your calendar booking events from both Cal.com and Calendly, then sends beautifully formatted WhatsApp messages to notify you of: - New bookings with guest details - Rescheduled meetings with old vs new times - Cancelled appointments - Meeting completion notifications (Cal.com only) The AI agent intelligently formats each message with emojis, proper spacing, and all relevant booking information including guest names, emails, dates, times, locations, and notes. ## How it saves you time **Stop checking multiple platforms:** Instead of constantly monitoring email notifications, calendar apps, and booking dashboards, get everything instantly on WhatsApp - the app you're already using throughout the day. **Immediate awareness:** Know about booking changes the moment they happen, not hours later when you finally check your email. This means you can quickly adjust your schedule, prepare for meetings, or reach out to clients if needed. **Mobile-first notifications:** Since most people check WhatsApp more frequently than email, you'll never miss important booking updates again. Perfect for busy professionals who are often away from their desk. ## How it works When a booking event occurs on either platform, the workflow captures the data, merges it through an aggregator, then uses Google Gemini AI to generate a professionally formatted WhatsApp message that gets sent instantly to your phone. ## Requirements - Cal.com and/or Calendly account with API access - WhatsApp Business API credentials - Google API key for Gemini - Active webhook endpoints for both calendar services ## How to customize - Update the recipient phone number in the WhatsApp node - Modify message templates in the AI Agent's system prompt - Add additional calendar platforms by connecting more trigger nodes - Customize emoji usage and message formatting to match your brand

Categorize and Label Incoming Gmail Emails Automatically with GP-40 Mini

Sort New Gmail messages by category with AI ## Who's it for This workflow is perfect for individuals or teams who receive a high volume of emails and want to automatically organize them into Gmail labels using AI. No coding required! **For sorting existing email messages in your Gmail inbox, please use this free workflow: [Categorize and Label Existing Gmail Emails Automatically with GP-4o mini](https://n8n.io/workflows/6031-convey-template-purpose-with-key-services-gmail-gpt-4o-mini-using-action-verb-structure/).** ## What it does It automatically processes new Gmail emails, skips those that already have labels, sends the content to an AI Agent powered by GP-4o mini, and applies a relevant label based on the content. All labels must exist in Gmail beforehand. ## How it works 1. **Gmail Trigger** - Activates on new email received. 2. **Filter** - Skips emails that already have a label. 3. **AI Agent (GP-4o mini)** - Analyzes the message and decides which label fits best. 4. **Structured Output Parser** - Formats the AI output into a clean JSON. 5. **Switch Node** - Routes each email to the correct label path based on the AI result. 6. **Gmail Nodes** - Assign the Gmail label to the original email. ## Requirements - Gmail account connected to n8n - Pre-created labels in Gmail matching the AI categories - OpenAI credentials with GP-4o mini access - n8n's AI Agent & Structured Output Parser nodes ## How to set up 1. Open the workflow and adjust the **trigger interval** (e.g., every minute, hours, or Custom using Cron) 2. Check that the **Filter** skips emails with existing labels 3. Define your categories in the **AI Agent prompt** and make sure they match the Gmail labels 4. Configure the **Switch Node** conditions for each category 5. Ensure each **Gmail Label Node** applies the correct label 6. Save and activate the workflow ## How to customize the workflow - Add or remove categories in the AI prompt & Switch Node - Fine-tune prompt instructions to match your specific use case

Automatically Classify and Label Gmail Emails with Google Gemini AI

### Description Quickly organize your inbox with AI! This simple workflow automatically classifies incoming emails into different categories - like High Priority, Work Related, or Promotions - and applies Gmail labels accordingly. Setup takes less than 2 minutes, and it runs 24/7, helping you stay focused on what matters most without manual sorting. ### Tools/Services Needed * Gmail: To trigger the workflow and label emails. * Google Gemini (or any LLM Model): To intelligently classify email content. ### How It Works 1. Gmail Trigger: Detects every new incoming email. 2. Text Classifier Node: Classifies the email content into predefined categories. 3. Google Gemini Chat Model: Provides the AI-powered understanding behind the classification. 4. Conditional Labeling: - If the email is High Priority, label it accordingly. - If it's Work Related (e.g., internal emails), apply the work label. - If it's a Promotion, sort it into the promotions label. 5. Gmail Labeling: Automatically adds the correct label to the email. ### Setup Instructions * Connect your Gmail account to n8n. * Connect your Google Gemini (or other LLM) credentials. * Customize the categories and labels if needed. * Activate the workflow - and that's it! ### Notes * You can easily add more categories (like Finance, Newsletters, etc.) by adjusting the classification prompt. * Works best with a clean and minimal set of categories to avoid overlap. * Can be adapted to work with any other large language model (OpenAI, Claude, etc.) if preferred.

Automate Gmail Organization and Urgent Notifications with AI

This workflow automates the organization of your Gmail inbox using AI to categorize emails and send urgent notifications via Telegram and WhatsApp. It ensures you never miss critical messages while keeping your inbox tidy.

Automate Daily Curated Newsletters with Perplexity and Gmail

Effortlessly generate and format a daily newsletter with curated news from Perplexity, delivered directly to your Gmail drafts.

Automated Meeting Summaries: Google Meet to Slack with Vexa.ai and GPT-4

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. # Automated Meeting Bot: Google Meet – AI Summary – Slack ## How it works Automatically joins Google Meet calls, transcribes conversations, and posts AI-generated summaries to Slack - completely hands-free meeting notes for busy teams. The workflow triggers when a Google Meet starts in your calendar, joins the meeting with a bot, waits for completion, then generates and posts a structured summary to your Slack channel. ## Set up steps - Connect Google Calendar API for meeting detection - Set up Vexa.ai account and obtain API key for meeting bot functionality - Configure OpenAI API credentials for AI-powered summarization - Create Slack bot token and add to desired channel - Update calendar ID and Slack channel in workflow settings - Test with a sample meeting to verify end-to-end functionality Keep detailed descriptions in sticky notes inside your workflow for easy configuration and troubleshooting.

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AI (1,930)Business Operations & ERPs (1,540)Other (1,425)Productivity (1,202)Marketing (1,145)Data & Analytics (995)File & Document Management (802)CRM - Sales (604)Notifications (580)Social Media (562)

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